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Using Outlook Calendar to Focus on Your Priorities

When you arrived at work this morning, was the first thing you did was open your e-mail inbox? As a result, was the start of your day influenced by what lurked in amongst those e-mails?

The problem is that you probably already had some other priorities that slipped because you opened your inbox first.

By "Working Smart" you set up Outlook or your other communication and time management software to open to your Calendar first. You can now more effectively focus on your scheduled priorities as they appear on your Calendar, and make better decisions than when you go to your inbox first and it derails your day.

Here's how to set your Outlook calendar up to open immediately:

Outlook Users

  1. Click on Tools, Options.
  2. Click on the Other tab
  3. Click Advanced Options.
  4. In the Start up in this Folder window select Calendar.
  5. Click OK to save and click OK on the Options screen.

Later versions of Outlook don't necessarily display the TaskPad.

To display this in Outlook 2003:

  1. Click View
  2. Click Task Pad

To display in Outlook 2007

  1. Click View, Daily Task List
  2. Select Arrange By, By Start Date

Lotus Notes Users

  1. You can create your own Welcome Page that brings together information that is important to you from Notes To create a new Welcome page, do one of the following:
  2. From the Lotus Notes setup page, click Click here to create a new Welcome Page.
  3. From the current Welcome Page, click the top border of the Welcome Page that says Click here for more Welcome Page options, then click the Create a new Welcome Page button.
  4. Use the Welcome Page wizard to set up your Welcome Page. Ensure it includes your Calendar and your To Dos.

GroupWise Users

    • GroupWise 7 and 8 users now have the Home View to help focus on priorities.
    • Unfortunately earlier versions open to the Mailbox. At Priority Management, we recommend upon opening GroupWise go straight to the Calendar where the Calendar, Tasks and Notes are displayed.

Michael Janz: http://www.prioritymanagement.com.au

Category: Outlook